- Market Survey:
- Attempt to determine the availability of qualified sources capable of satisfying an agency's procurement requirements. This testing of the marketplace may range from written or telephone contacts with knowledgeable federal and non-federal experts regarding similar or duplicate requirements, and the results of any market test recently undertaken, to the more formal sources-sought announcements in pertinent publications or solicitations for information of planning purposes.
- A business, usually large, or other organization that has created a specialized program to advance strategic relationships with small businesses.
- An acquisition of supplies or services, the aggregate amount of which does not exceed $2,500, except in the case of construction, the limit is $2,000.
- Municipal Contracts:
- Contracts with a city, village, town parish, or related local government.
- Contracting through the use of either competitive or other-than-competitive proposals and discussions. Any contract awarded without using sealed bidding procedures is a negotiated contract.
- North American Industry Classification System (NAICS):
- The NAICS replaced the Standard Industrial Classification (SIC) Codes. NAICS is an industry classification system used by the statistical agencies of the United States for classifying business establishments. NAICS includes 1,170 industries of which 565 are service-based industries.
- In the GovernmentBids.com system, a notice can be a Bid, a Federal Bid, a Pre-bid, a Federal Pre-Bid and a Free Bid.
- Notification list:
- A compilation of vendors who have requested official notification from an agency or governmental entity of bid changes and awards.
- A response to a solicitation that, if accepted, would bind the offeror to fulfill the resulting contract. Responses to invitations for bids (IFB) are called bids or sealed bids; responses to requests for proposals (RFP) are referred to as offers or proposals; responses to requests for quotations (RFQ) are designated as quotes.
- Office of Small and Disadvantaged Business Utilization (OSDBU):
- The Small Business Act reads, "There is hereby established in each federal agency having procurement powers an office to be known as the 'Office of Small and Disadvantaged Business Utilization.' The management of each such office shall be vested in an officer or employee of such agency who shall:
- Be known as the 'Director of Small and Disadvantaged Business Utilization' for such agency;
- Be appointed by the head of such agency;
- Be responsible only to, and report directly to, the head of such agency or to his deputy;
- Be responsible for the implementation and execution of the functions and duties under Section 8 and 15 of this Act;
- Have supervisory authority over personnel of such agency to the extent that the functions and duties of such personnel relate to functions and duties under sections 8 and 15 of this Act;
- Assign a small business technical advisor to each office to which the Administration has assigned a procurement center representative:
- Who shall be a full-time employee of the procuring activity and shall be well qualified, technically trained and familiar with the supplies or services purchased at the activity;
- Whose principal duty shall be to assist the Administration procurement center representative in his duties and functions relating to section 8 and 15 of this Act;
- Cooperate and consult on a regular basis with the Administration with respect to carrying out the functions and duties described in paragraph (4) of this subsection.
- One-Stop Capital Shops:
- OSCSs are the SBA's contribution to the Empowerment Zones/Enterprise Communities Program, an interagency initiative that provides resources to economically distressed communities. The shops provide a full range of SBA lending and technical assistance programs.
- A clause contained in a contract which gives an agency the unilateral right to extend the term of the contract or obtain additional quantities of products or services at the prices contained in the contract for that option period or additional quantity of products or services.
- Organizational Conflict of Interest:
- Activities or relationships with other persons that interfere with a contractor or contractor employee rendering impartial assistance or advice to an agency.
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Popular terms (Glossary)
Contract Award: Occurs when the contracting officer has signed and distributed the contract to, or notified the contractor.
Commerce Business Daily: A Department of Commerce publication used by federal agencies to publish a summary or synopsis of their upcoming procurements to notify interested businesses. Now largely replaced by the Fedbizopps internet site.
RFP - Request for Proposal: A process where an agency or government can seek a specific proposal from vendors. Follows a specifications process and formalized set of standards and procedures. Generally seeks less vendor input than an RFI but more than an RFQ.†
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