- The Service Corps of Retired Executives (SCORE) is a 12,400-member volunteer association sponsored by the SBA. SCORE matches volunteer business-management counsellors with prospective small business owners in need of expert advice.
- Senior Procurement Executive:
- The Senior Procurement Executive for an agency is appointed by the agency head and is responsible for managing an agency's procurement activities.
- Settlement Agreement:
- A written agreement, in the form of a modification to a contract, settling all or a severable portion of a settlement proposal resulting from termination of a contract for the convenience of the agency.
- Small Business:
- A small business that is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged, or owned by an Indian tribe or native Hawaiian organization.
- "Socially disadvantaged individuals" are individuals who have been subjected to racial or ethnic prejudice or cultural bias because of their identity as members of a group without regard to their qualities as individuals.
- "Economically disadvantaged individuals" are socially disadvantaged individuals whose ability to compete in the free enterprise system is impaired due to diminished opportunities to obtain capital and credit as compared to others in the same line of business who are not socially disadvantaged.
- Individuals who certify that they are members of named groups (Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Sub-continent-Asian Americans) are to be considered socially and economically disadvantaged.
- The preferred terminology for these businesses is Minority Business Enterprises (MBEs).
- Small Business Development Centers (SBDC):
- SBDCs offer a broad spectrum of business information and guidance, as well as assistance in preparing loan applications.
- Small Business Innovative Research (SBIR) Contract :
- A type of contract designed to foster technological innovation by small businesses with 500 employees, or less. The SBIR contract program provides for a three-phased approach to research and development projects: technological feasibility and concept development, the primary research effort, and the conversion of the technology to a commercial application.
- Small Business Size:
- SBA's size standards define whether a business entity is small and, thus, eligible for Government programs and preferences reserved for "small business" concerns. Size standards have been established for types of economic activity, or industry, generally under the NAICS.
- Small Disadvantaged Business Concern:
- A small business concern that is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged. This can include a publicly owned business that has at least 51 percent of its stock unconditionally owned by one or more socially and economically disadvantaged individuals and whose management and daily business is controlled by one or more such individuals.
- Small Purchase:
- Currently the term "small purchases" applies to procurements with thresholds of $100,000 or less. FASA has replaced the current term and threshold for "small purchase" with a new term called "simplified acquisition threshold" whose threshold includes procurements of $100,000 or less. There are two purchase categories under the simplified acquisition threshold. Purchases under $2,500 are called micro purchases. For these purchases, the small purchase set-aside for small business is dissolved. Small business reservation does apply to values of $2,501 - $100,000. If an agency has interim or full Federal Acquisition Computer Network (FACNET) capability, which is the ability to perform certain functions electronically, the $100,000 threshold on simplified acquisitions applies; otherwise, the threshold is $50,000. The higher threshold for simplified acquisition supports the acquisition streamlining initiative and provides small business contractors with increased set-aside opportunities.
- Sole Source Procurement:
- A contract for the purchase of supplies or services that is entered into by an agency after soliciting and negotiating with only one source. Such procurements must be fully justified to indicate the reasons why competition is not possible.
- A formal document which elicits proposals for acquisition or financial assistance awards. Solicitation instruments include Invitations for Bid (IFB), Requests for Proposals (RFP) and for small purchase actions, and Requests for Quotation (RFQ).
- Source Selection Plan:
- The document that explains how proposals from offerors will be evaluated. The Plan includes the evaluation factors to be used, relative weight of the factors, and the methodology to be used by evaluators in evaluating proposals.
- Standard Industrial Classification (SIC) Code:
- A code representing a category within the Standard Industrial Classification System administered by the Statistical Policy Division of the U.S. Office of Management and Budget. The system was established to classify all industries in the US economy. A two-digit code designates each major industry group, which is coupled with a second two-digit code representing subcategories.
- Technical requirements for processes, procedures, practices and methods that have been adopted as standard.
- State Tenders:
- State bidding
- A contract between a prime contractor and another source to obtain outside supplies for services that prime contractor needs to perform the contract requirements. Subcontracts include any agreement, other than an employer employee relationship, which a prime contractor enters into for the purpose of fulfilling a government contract.
- Subcontracting Plan:
- A written plan, submitted by a prime contractor and approved by a contracting officer, that describes goals and actions the contractor plans to take to use small and disadvantaged businesses to the maximum practicable extent in performing the contract.
- In the GovernmentBids.com system, a subscriber corresponds to any company interested in using the website.
- Task order:
- An order for services placed against an established contract, or with Government sources.
- Technical Direction:
- The direction or guidance of the scientific, engineering and other technical aspects of a project, as distinguished from the administrative and business management aspects.
- A bid or offer to provide a good or service to government at a specified price.
- Unauthorized Commitment:
- The placing of an order, orally or in writing, for supplies or services by an agency employee who does not have a contracting officer warrant authorizing them to enter into a contract on the behalf of the agency. Unauthorized commitments also include orders placed by contracting officers which exceed their authorized dollar limit.
- Unsettled Contract Change:
- Any pending contract change or contract term for which a modification is required, to include a change order that has not been negotiated, but has been effected.
- Unsolicited Proposal:
- A written proposal that is submitted to an agency by an outside source offering to perform an agency's work more effectively or efficiently. The unsolicited proposal shall not be in response to a formal or informal request, unless it is an agency request constituting a publicized general statement of need.
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Popular terms (Glossary)
Contract Award: Occurs when the contracting officer has signed and distributed the contract to, or notified the contractor.
Commerce Business Daily: A Department of Commerce publication used by federal agencies to publish a summary or synopsis of their upcoming procurements to notify interested businesses. Now largely replaced by the Fedbizopps internet site.
RFP - Request for Proposal: A process where an agency or government can seek a specific proposal from vendors. Follows a specifications process and formalized set of standards and procedures. Generally seeks less vendor input than an RFI but more than an RFQ.†
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