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Glossary A-B-C


Acquisition Network (AcqNet):
Internet website for Government-wide acquisition information.
The acquiring of supplies or services by the Federal government with appropriated funds through purchase or lease.
Acquisition Plan (AP):
The acquisition plan is an administrative tool in which agency program offices report their upcoming formal contract actions. It is designed to assist the program and procurement offices in planning effective and efficient accomplishments of an assigned procurement.
Administrative Change:
A unilateral contract change, in writing, that does not affect the significant rights of the parties (e.g. a change in the payment office or the appropriate data).
Upcoming bid opportunities not yet publicly available, from public meetings, purchasing patterns and budget reviews.
Affiliates :
Business concerns, organizations, or individuals that control each other or that are controlled by a third party. Control may include shared management or ownership, common use of facilities, equipment and employees, or family interest.
Any executive department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the government.
Anti-Deficiency Act:
Prohibits authorizing or incurring obligations or expenditures in excess of amounts appropriated by the Congress and apportioned by the Office of Management and Budget (OMB).
A relationship between a federal agency and contractor/recipient, the principal purpose of which is the transfer of money, property, services, or anything of value to a contractor/recipient in order to accomplish a public purpose of support or stimulation authorized by federal statute rather than of acquisition by purchase or lease of property or services for the direct benefit or use of the Federal government.
In the system, an award is a complement to a notice. A notice must exist to create an award. The link between a bid and an award is always one to one. An award is also known as a supplier or a winner.


Best and Final Offer:
For negotiated procurements, a contractor's final offer following the conclusion of discussions.
Bid Database:
A list of data relating to bids, usually including title, location, timeframe, dates, and contact information.
Bid Notice:
Information and updates related to a current bid. Can include special updates, notice of meetings or additional requirements, or other data.
Bidding Notification:
Communication sent to potential vendors that relates to a current open bid. Often includes additional information or details related to the bid.
Blanket Purchase Agreement (BPA):
An agreement between the Government and a supplier allowing repetitive purchases during a specified period.
Brand Name Description:
A purchase description that identifies a product by its brand name and model or part number, or other appropriate terminology by which the product is offered for sale.
The process of translating approved expenditures into funding allocations for a specified period of time.
Business Information Centers (BICs):
One-stop locations for information, education and training designed to help entrepreneurs start, operate and grow their businesses. The centers provide free on-site counselling, training courses and workshops, and have resources for addressing a broad variety of business startup and development issues.


Call for Tenders:
Call for bids
Central Contract Registration (CCR):
The federal entity with which vendors can register to do business with the Federal government. This online resource is located at
Certificate of Competency:
A certificate issued by the Small Business Administration (SBA) stating that the holder is "responsible" (in terms of capability, competency, capacity, credit, integrity, perseverance and tenacity) for the purpose of receiving and performing a specific government contract.
Certified 8(a) Firm:
A firm owned and operated by socially and economically disadvantaged individuals and eligible to receive
federal contracts under the Small Business Administration's 8(a) Business Development Program.
Change Order:
Unilateral written change order issued to a contractor to modify contractual requirements within the general scope of the contract. Such modifications are limited to changes to the drawings, designs, specifications, the method of shipment or packing, or the place of delivery.
Commerce Business Daily (CBD):
A Department of Commerce publication used by federal agencies to publish a summary or synopsis of their upcoming procurements to notify interested businesses. Now largely replaced by the Fedbizopps internet site.
Commercial Item:
Any supply or service, other than real property, that is customarily used for non-Government purposes and that has been sold, leased or licensed to the general public.
Commercial Market Representation:
A Small Business Administration representative who reviews and rates the small business, small disadvantaged business and women-owned business subcontracting programs of major prime contractors and makes recommendations for improvement.
The reserving of funds for obligation at the time the contract is signed by an agency's warranted Contracting Officer.
A procurement strategy where more than one contractor that is capable of performing the contract is solicited to submit an offer for supplies and services. The successful offeror is selected on the basis of criteria established by the agency's contracting office and the program offices for which the work is to be performed.
Competition Advocate:
Senior official appointed to promote full and open competition in the acquisition of supplies and services by the agency.
Construction Metrication Ombudsman:
A senior GSA official responsible for ensuring that GSA is implementing the metric system of measurement in an efficient manner, while ensuring that the goals of the Metric Conversion Act of 1975 are observed.
In the system, a contact is a combination of username and password which gives access to the website. A contact is always associated to a company (or a subscriber). A company (or a subscriber) can have more than one contact to access the website. Every extra contact is subject to additional costs. All contacts inside a company will have the same access rights. Each contact will have its own preferences on the website.
In governmental purchasing, a contract is defined as a mutually binding legal relationship obligating the seller to furnish the supplies or services and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job or delivery orders or task letters issued under basic ordering agreements; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.
Contract Action:
An action resulting in a contract, a modification to a contract, or a delivery order placed against an indefinite delivery-indefinite quantity (IDIQ) contract.
Contract Administration:
All the activities associated with the oversight of the contractor's performance of a contract from awards to closeout.
Contract Award:
Occurs when the contracting officer has signed and distributed the contract to, or notified the contractor.
Contract Quality Requirements:
The technical requirements in the contract relating to the quality of the supply or service, and those contract clauses prescribing inspection and other quality controls that are binding to the contractor, to assure that the supply or service conforms to the contractual requirements.
Contract Requirements:
In addition to specified performance requirements, contract requirements include those defined in the statement of work; specifications, standards and related documents; management systems; and contract terms and conditions.
Involves purchasing, renting, leasing, or otherwise obtaining supplies or services from non-federal sources. Contracting includes a description of the supplies and services required, solicitation and selection of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements.
Contracting Activity:
An element of an agency designated by the agency head and delegated broad authority regarding acquisition functions.
Contracting Office:
The office authorized by an agency's Senior Procurement Executive that awards or executes a contract for supplies or services.
Contracting Officer:
A person with delegated written authority, by an agency's Senior Procurement Executive or designee, to enter into, administer, and/or terminate contracts and assistance agreements and make related determinations and findings.
Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (C0TR):
Individuals identified by program offices who are designated and authorized by the contracting officer to perform contract administration functions on his/her behalf. COR/COTR functions are limited to those specifically designated in writing by the contracting officer.
An entity in private industry that enters into contracts with an agency to provide supplies or services.
Contractor Team Arrangement:
An arrangement in which (a) two or more companies form a partnership or joint venture to act as potential prime contractor; or (b) an agreement by a potential prime contractor with one or more other companies to have them act as its subcontractors under a specified government contract or acquisition program.
Cooperative Agreement:
An assistance instrument used when substantial involvement is anticipated between the Federal government and the State or local government or other recipient during performance of the contemplated activity.
Cost Analyses:
The review and evaluation of the separate cost elements and proposed profit of a contractor's cost or pricing data. Cost analysis always includes price analysis.
Cost or Pricing Data:
Factual and verifiable data that includes: (a) direct costs; (b) indirect costs; (c) profit or fee; (d) vendor quotations; (e) information on changes in production methods and in production or purchasing volume; and (f) information on management decisions that could have a significant bearing on costs.
Cost Reimbursement Contracts:
Contracts based on payment by an agency to a contractor of allowable, reasonable and allocable costs incurred in the contract performance to the extent prescribed in the contract. These contracts may not require completion of the contract work, but rather the best efforts of the contractor. The types of cost reimbursement contracts include: (a) cost, (b) cost sharing, (c) cost-plus-fixed-fee (CPFF), (d) cost-plus incentive fee (CPIF), and (e) cost-plus-award fee (CPAF) contracts.
The total concept of a procurement from inception through development, procurement, performance and final disposition.
Current Year:
The fiscal year in progress. Also called execution year.
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Index (all)

Popular terms (Glossary)

Contract Award: Occurs when the contracting officer has signed and distributed the contract to, or notified the contractor.

Commerce Business Daily: A Department of Commerce publication used by federal agencies to publish a summary or synopsis of their upcoming procurements to notify interested businesses. Now largely replaced by the Fedbizopps internet site.

RFP - Request for Proposal: A process where an agency or government can seek a specific proposal from vendors. Follows a specifications process and formalized set of standards and procedures. Generally seeks less vendor input than an RFI but more than an RFQ.

>† Glossary:Index (all)

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