Bid Opportunity: Z1FD--Exhaust Hood System Cleaning

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Title:

Z1FD--Exhaust Hood System Cleaning

Category: Z - Maintenance, Repair or Alteration of Real Property

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Bid Details

     
Type:   Bid
Agency Type:   Federal
State:   Maine
Date Entered:   04/27/2022
Due Date:   05/03/2022
Agency:   VETERANS AFFAIRS, DEPARTMENT OF, ME
Description:   2 | PagePerformance Work StatementDepartment of Veterans Affairs (VA)VA Connecticut Healthcare SystemKitchen Hood and Exhaust CleaningThe purpose of this contract is to provide quarterly cleaning of four (4) kitchen exhaust systems including ducts, vents, hoods and exhaust fans at the two VA Connecticut facilities listed below as required by NFPA 96 and The Joint Commission standards. The contract shall be for 1 year with 4 additional 1 year options to extend. There shall be an option to clean an additional kitchen hood in West Haven VAMC if or when it is put into service. There shall be an option to replace fan belts and kitchen hood filters, as needed.Facility Information:Newington Campus555 Willard AvenueNewington, CT 06111(860) 666-6951Canteen, Room 124 1 Exhaust Hood SystemWest Haven VAMC950 Campbell AveWest Haven, CT 06516-2770Dietetics, Room G275 1 Exhaust Hood System 27 linear feetDietetics, Room G290 1 Exhaust Hood System (optional) 10 linear feetCanteen, Floor 1/Room 274 2 Exhaust Hood SystemsScope of Work:All contracted work shall be performed by a qualified vendor on quarterly basis, no less than 90 and no more than 100 calendar days from prior service.The contractor shall: Provide all material, labor, safety equipment, LOTO procedures, and disposal necessary to provide services.Check-in with Customer Appliance Removal or Draping of Kitchen Equipment the draping of the exhaust hood needs to be removed for ease of degreasing and cleaning.Exhaust Fan Inspection degrease and clean.Ductwork Cleaning scrape out, if necessary, built up grease, degrease and clean.Hood Filters detach, degrease and clean. Replace, if necessary.Disarm Fire Suppression System if necessary, to properly reach hard to clean areas of the exhaust system. Check for Leaks check for leaks to ensure proper ventilation.Fan Belt Replacement replace only broken or worn out fan belts.Reinstall Fire Suppression System if necessary, reinstall detached parts after all components have been degreased and cleaned.Verify Fan Operation operate hood fan to verify that it works properly.Restore the Kitchen clean all grease residue from flooring and countertop areas that were impacted by the operations.All work shall be performed and completed on a schedule that will be approved in advance. Dates and times of repairs shall be coordinated between the contractor and Government to minimize impact to kitchen operations.Interference to Normal Functions:When the contractor s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the VA designee at no additional charge to the Government. Debris Removal:The Contractor/Installer shall be required to remove waste materials and debris daily from the campus.?All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable Local, State and VA and Federal regulations.Property Damage: The Contractor shall take all necessary precautions to prevent damage to any government property. The Contractor shall report any damages immediately and shall assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.Additional Information:The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.COVID-19 Precautions:Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.COVID-19 precautions can potentially change at any time; contractors shall be required to follow all current COVID-19 regulations.Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract.The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
241-NETWORK CONTRACT OFFICE 01 (36C241) Department of Veterans Affairs Medical Center 04330 ONE VA CENTER TOGUS ME 04330 Tnauri Woodbridge, Contract Specialist, Phone 203-932-5711 x2892, Email tnauri.woodbridge@va.gov
RFP Number:   36C24122Q0501
Bid Documents:   Download Document
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