Bid Opportunity: 7195--JP Demountable Walls

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Government Bid Opportunity

Title:

7195--JP Demountable Walls

Category: 71 - Furniture

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Bid Details

     
Type:   Bid
Agency Type:   Federal
State:   Maine
Date Entered:   07/01/2022
Due Date:   07/15/2022
Agency:   VETERANS AFFAIRS, DEPARTMENT OF, ME
Description:   Combined Synopsis-Solicitation for Commercial Items Effective Date: 02/01/2022DescriptionThis is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.This solicitation is set-aside for SDVOSBThe associated North American Industrial Classification System (NAICS) code for this procurement is 337215, with a small business size standard of 500 Employees.The FSC/PSC is 7195.The Contracting Activity is seeking to purchase Brand Name or Equal To - Dirtt Demountable Wall System.All interested companies shall provide quotations for the following:Supplies/ServicesLine ItemDescriptionQuantityUnit of Measure001DIRTT Wall 8'-0" to include below:DIRTT Thermofoil Tiles - Color in SOW $ - 3 Fabric from DIRTT- Colors in SOW $ - 4 Glass panels - 3 Form Colors in SOW $ - 5 Solid Surface - Corian Color in SOW $ - 6 Rectilinear Profile - DIRTT finish - Color in SOW1EA002Power - (2) 3 gang wall boxes1EA003Rectilinear Profile - DIRTT finish - Color in SOW7th Floor - DIRTT Wall 8'-0" to include below:DIRTT Thermofoil Tiles - Color in SOW $ - 10 Fabric from DIRTT- Colors in SOW $ - 11 Glass panels - 3 Form Colors in SOW $ - 12 Solid Surface - Corian Color in SOW1EA004Power - (2) 3 gang wall boxes1EAThe Statement of Work, with detailed descriptions of what is needed, is at the end of this notice.Delivery shall be provided no later than 30 days after receipt of order (ARO). FOB Destination.Place of Performance/Place of DeliveryAddress:VA Boston Healthcare SystemJP Campus150 South Huntington AveJamaica Plain, MAPostal Code:02130Country:UNITED STATESThe full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition:FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items Nov 2021FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders May 2022The following subparagraphs of FAR 52.212-5 are applicable:52.219-6, 52.219-28, 52.219-32, 52.222-26, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33 GRAY MARKET ITEMS (APR 2020)(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.(End of clause)All quoters shall submit the following: QuoteAll quotes shall be sent to the Contracting Officer, Jennifer.Fiore@va.govAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors:Price, past performance, technical, speed of delivery, items available and in stock. The award will be made to the response most advantageous to the Government.Responses should contain your best terms, conditions.ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMSProvisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: FAR 52.212-1 INSTRUCTIONS TO QUOTERS COMMERCIAL ITEMSNorth American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-The solicitation number;The time specified in the solicitation for receipt of quotations;The name, address, and telephone number of the quoter;A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;Terms of any express warranty;Price and any discount terms; Remit to address, if different than mailing address;A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);Acknowledgment of Solicitation Amendments;Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); andIf the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing.Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.Late submissionsQuoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.Issuance of purchase order. Quotations should contain the quoter s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government s choice and will not use the formal source selection procedures described in FAR part 15.Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.Availability of requirements documents cited in the solicitation.(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407Telephone (202) 619-8925 Facsimile (202) 619-8978If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:ASSIST (https://assist.dla.mil/online/start/). Quick Search (http://quicksearch.dla.mil/).ASSISTdocs.com (http://assistdocs.com).Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; orOrdering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.[Reserved].Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.(C$END-OF-PROV)To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."OR"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.Submission of your response shall be received not later than 4:30pm EST on 07/15/2022 at Jennifer.fiore@va.gov.Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.Point of ContactJennifer FioreJennifer.fiore@va.govSTATEMENT OF WORKJP 6th & 7th Floors A WingReception AreasDemountable Wall Package523-23-00925 April 2022VA Boston Healthcare System150 South Huntington Ave.Building 1 Sixth Floor B WingJamaica Plain, Massachusetts 02130CONTENTSI. JustificationII. Scope of WorkIII. Bid RequirementsIV. Furniture RequirementsV. Other Considerations for PerformanceVI. Contractor RequirementsVII. Place of PerformanceVIII. Period of PerformanceIX. Payment ScheduleX. Non-personal Services StatementXI. Appendix (Drawings)I. JUSTIFICATION:The 6th & 7th Floors in the A Wing will be receiving new Waiting Rooms with MSA receptionwork areas for the VA Boston Healthcare System s Jamaica Plain facility. The receptionarea will need a demountable privacy barrier between waiting and the MSA sworkstations to insure HIPAA compliancy. The demountable partition reception stationspecified below will create a patient centered environment, and aid in providing stateof the art care for our Veterans.II.SCOPE OF WORK:The selected contractor shall be required to furnish, deliver and install new modulardemountable architectural wall systems to the sixth and seventh floors on the A Wingof Building 1 at VA Boston Healthcare Systems, Jamaica Plain campus. The timeframefor delivery receipt shall be no later than 16 weeks following award of contract, withcoordination of specific dates mutually agreed upon by the VA Boston HealthcareSystem Engineering Departments Interior Designer and the selected contractor.The vendor shall field verify the spaces before placing a final order. This assemblyshall be developed with the awarded vendor with use of the materials outlinedwithin. The vendor responding to the solicitation shall provide the required furnishingsas noted on the attached drawings, described in the performance-based technicalspecification and described here within. The attached technical based specificationdescribes the minimal materials, construction and technical requirements.III.BID REQUIREMENTS:All bids shall be formatted appropriately as shown below to ensure a consistent basisfor comparison:Line Item Description Quantity Cost Extended(Item 1) (Guest Chairs (5) ($100) ($500)PiecesPartsFabric @ $60/yd.Etc.)Cost of item (as defined below, i.e. DIRTT Demountable Wall Partition Assembly ) shallbe wholly inclusive of all required components. DO NOT break out costs for any parts,pieces, or COMs in either the cost or extended cost columns.Comprehensive freight, installation and any associated project management fees tobe indicated as a single final line item amount.All Or Equal product bids must include a comprehensive technical package forreview. The technical package shall include 2D and 3D drawings of the line items, cutsheets or other documentation supporting the item meets or exceeds all of theindicated required characteristics.IV. FURNITURE REQUIREMENTS:Reference Appendix A Drawing ID-01 Reception Layout dated 17 March 20221 DIRTT Solutions Demountable Wall System Brand name or EqualItem 1: DIRTT demountable full wall partition assembly reception stationItem 2: Comprehensive project management, delivery and freight and installation.6th Floor Finishes:Finish: Powdercoat Color: Peat Code:DP11 TexturedAcrylic: 1/2 Thick 3Form Varia Bear Grass 50% Frosted Fade PanelsPlastic Laminate: Wilsonart Fusion Maple #7909-60 Matte FinishFabric Panels: Solid Acoustical Panel Surfaces to be Coastal / Pact(Bleach Cleanable)Interior Base Panels: Standard Scout DC15/DP15Counters: Corian ArrowFboNoticePower & Data: 1 Data & 1 Duplex Electrical Outlets per StationHeight Dimension: 8 -0 AFF VIFIncludes: two 3 diameter grommets with covers7th Floor Finishes:Finish: Powdercoat Color: Peat Code:DP11 TexturedAcrylic: 1/2 Thick 3Form Amazon 50% Frosted Fade PanelsPlastic Laminate: Wilsonart Fusion Maple #7909-60 Matte FinishFabric Panels: Solid Acoustical Panel Surfaces to be 1936 / Flash Back 6615(Bleach Cleanable)Interior Base Panels: Standard Scout DC15/DP15Counters: Corian SagebrushPower & Data: 1 Data & 1 Duplex Electrical Outlets per StationHeight Dimension: 8 -0 AFF VIFIncludes: two 3 diameter grommets with coversOr Equal Salient Characteristics:Demountable Wall System Technical SpecificationsRequirements and configurations shall be in accordance with the layouts and typicaltypes shown in drawings and specified herein. Components and hardware shall beprovided by a single manufacturer and shall be a standard commercial product asshown in the vendor s pricelist. Although such work is not specifically indicated,furnish and install all supplementary or miscellaneous items, appurtenances, anddevices incidental to, or necessary for sound, secure and complete installation.Demountable Wall General Requirements are as follows:1. Lines should offer Contemporary, Transitional or Traditional design element options.2. Demountable walls shall meet or exceed the minimum fire code ratings asapplicable to each project and in accordance with ASTM E-84.3. Manufacturer shall certify that wall products have been tested with ASTM E 72-98(transverse load capacity), BIFMA X-5.6 (load bearing capacity) and all applicabletests.Construction and Materials1. Panels and framework shall be unitized (not stick built), and non-progressive toallow for flexible reconfiguration including the removal or relocation of panels andsliding doors on the same module.2. All panel components including frames, glass frames, door frames, base trim,ceiling trim and tracks shall be cold-formed steel or extruded aluminum. Allframework, exposed steel or aluminum, shall be powder-coat finished.3. Panels shall include other material selections such as metals and tempered glass.4. Panels shall be 4 thick, shall have panels available up to 60 with 1/16 minimumnominal widths available. Panels shall be precisely installed and include the option toprovide filler panels when necessary. Panel heights shall be available up to 120 high,and allow for seismic bracing where code requires.5. Panels shall be stackable to accommodate ceiling height changes and futurepanel type changes.6. Panels shall have the ability to connect to and release from the base building andceiling without damage.7. Panels shall have the option to be designed in a radius application.8. Each panel shall have integrated leveling devices and have a minimum of ? adjustability at the ceiling and 1 adjustability at the floor.9. In general, solid panels shall provide an overall sound transmission class of no lessthan a 42 STC rating and glass panels no less than a 38 STC rating. Minimum STCratings will be evaluated on a project by project basis. Manufacturer shall be able toprovide documentation regarding STC ratings for their products.Wall Surfaces1. A wide variety of wall surfaces to be available including fabric, wood veneer,plastic laminate, painted MDF, glass, Plexiglas, tempered glass, resin, dry erase board,metal and custom paint options.2. Surface skins shall be segmented or monolithic, and hung either vertically orhorizontally.3. Wall surfaces shall be interchangeable with the ability to apply a new skin/finish.4. Panels shall have no more than a ? reveal between adjacent panels.5. STC ratings shall be available up to 48 for solid walls, and 38 for glass walls. Cutpanels shall achieve the same STC ratings.6. Acoustical walls that mount directly to existing walls shall achieve a minimum .80NRC.a. STC = Sound Transmission Coefficientb. NRC = Noise Reduction CoefficientAcrylic1. 3Form or Approved equal Bear Grass 50% Frosted Fade & Amazon 50% FrostedFade decorative panels2. Acrylic to be 1/2 thick and manufactured in a manner to prevent delaminationStorage Options1. Panels shall be capable of hanging or mounting any manufacturer s furniturethrough the use of vertical reveals and brackets or other approved methods. Revealsshall have the ability to be finished off for a monolithic aesthetic when furniture is notinstalled.2. Furniture shall have the capability to be hung off the module at various heights.Installation1. All materials, labor, and equipment needed for a turn-key installation shall beinstalled by a factory approved installer.2. Partitions shall be installed rigid, level, plumb, and aligned. Install seals at allconnections including floors, ceilings, fixed walls, columns and other surfaces.Partitions shall be securely attached to the building where applicable.3. Partitions shall have the ability to begin at the building perimeter, windows, orcolumns.4. Existing walls, hard cap ceilings, ceiling suspension systems, or floors shall not bealtered or damaged in any way.Sustainability1. The system shall be GREENGUARD certified, Cradle to Cradle Certified, or SMARTcertified.2. SCS Indoor Advantage Gold certification.3. Shall contain recycled content, composed of rapidly renewable materials, andmanufacturer re-use or recycling program in place.4. Insulation shall be made of 80% post-consumer recycled content.5. Aluminum components shall be of 25% pre-consumer recycled content.6. All components and materials shall be 100% recyclable.7. Finish coats shall be free of VOC s and HAP s.8. Materials shall be free of urea formaldehyde.9. Finish shall not require an oven for curing.10. FSC certified wood shall be available.11. Product provided under this specification shall be at least 65% recyclable at theend of its useful life and be GREENGUARD certified as a low-emitting product thatmeets current indoor air quality standards.Warranty1. Warranty for all products shall be for a period of 10 years with a 24 hour-per day foradministrative product. Parts and labor included. Limitations or exclusions involvingmaterials and components such as lamps and ballasts, wood veneer, and upholsteryfabric are acceptable.2. Substitutions shall be approved by the VA Interior Designer.Note: Vendor shall provide hard copy data sheets and technical information on thesubstituted products. Data sheets shall include picture or rendering, make and exactmodel number, description, cut sheet, price list, and technical information on whysubstituted item meets SOW requirements. Technical data shall be provided within 10days of bid submission. Failure to provide all information and samples will beconsidered an incomplete bid package.V. OTHER CONSIDERATIONS FOR PROPOSAL1. Dealer shall have in-house services available including interior design, sales,installation, and warehousing capability.2. Dealer/manufacturer shall have the ability to train and demonstrate to ownerfacilities and maintenance staff how to adjust, operate and maintain demountablepartitions.3. Dealer/Manufacturer shall have the following professional associations:a. Efficient Data Centers 7x24 Exchangeb. AFCOMc. BICSI4. Lead-time is a critical factor. Bidders shall present their best lead-time to design,manufacture, ship, and install furniture.6. If bidder is not the manufacturer of all major components, such as core, surfaces,modular walls, and lift solutions, then the bidder shall specify which manufacturer isbeing used and include their reference information and past experience todetermine qualified status.VI. CONTRACTOR REQUIREMENTSThe contractor shall perform all work under this contract in strict accordance with allsafety codes to eliminate the possibility of damage or injury to patients, personneland equipment or building structures.Delivery, Assembly, Installation and Storage1. The contractor shall not be alone in the designated installation space and shall beescorted by a VA employee at all times.2. Point of Contact (POC) for delivery and installation is Karen Blake (857) 364 6107.3. Track all orders to insure timely delivery and communicate issues to COR.4. The contractor shall be contacted by the POC at least two weeks prior to datethat services are to begin. Pick-up, delivery and installation services are expected tobe performed per future information. The contractor shall coordinate delivery timeswith the POC to confirm that the building is ready for delivery of furnishings. Onceconfirmation is received, the contractor shall provide the POC with a minimum of 72hours notification as to date and time that the trucks and crews will be arriving.5. In the event there is a delay in install, the contractor shall notify the GovernmentPOC immediately.6. Furniture delivery not to interfere with the operation of the facility. The contractorshall coordinate the work of the project with the COR to ensure minimal disruption ofthe Medical Center operations.7. Foreman shall be available to supervise all installation.8. Furniture layout and shop drawings will be provided before award, the contractorshall place items in building as identified in the furniture layout. Final furniture layoutshall be determined by COR. Furniture layout shall meet the requirements and designintent of ABA, NFPA, OSHA, BIFMA, CAL 117, VA, for all accessibility, life safety,occupational safety, VA, and federal requirements for a business.9. All products shall be installed by manufacturer certified installers with experienceworking in healthcare environments.10. The contractor shall uncrate all items received and perform all required assemblyin accordance with the manufacturers instructions. All uncrated material shall beremoved from VA property by the contractor.11. If the contractor is unable to complete the assembly and placement of allunloaded items before the end of the workday, the contractor shall be responsiblefor moving these items to a secure location, until the next available workday. Thecontractor shall be responsible for moving the items from the overnight storage site toits designated position in the building. The contractor shall coordinate with the POCas to where any excess items are to be stored. The contractor shall be responsible fordelivery of excess items to storage area(s) designated by the POC.12. Post-installation walk-through shall be required by manufacturer s RegionalInstallation Manager and Senior Account Manager in order to ascertain fullcompliance to the floor plan, console design, and materials specified. Anyinconsistencies will be noted and shall be scheduled for completion prior to sign offof the project.13. Repair or replace damaged products at the discretion of COR.Product Documentation1. Vendor shall provide furniture cut sheets, warranty and delivery schedule. Vendorshall provide O&M manual including warranty, care, and manufacturer contactinformation to COR at completion of project.Protection of Property1. The contractor shall protect all items from damage. The contractor shall takeprecautions against damage to the buildings, grounds and furnishings. Thecontractor shall repair or replace any items related to buildings or grounds damagedaccidentally, or on purpose due to actions by the contractor, utilizing materials of thesame quality, size, grade and color, to match existing work.2. The contractor shall perform an inspection of the buildings and grounds with thePOC prior to commencing work. To insure the contractor shall be able to repair orreplace any items, components, buildings or grounds damaged due to negligenceand/or actions taken by the contractor. The source of all repairs beyond simplesurface cleaning shall be the responsibility of the facility construction contractor (orappropriate subcontractor), so that building warranty is maintained. Concurrence ofthe POC is required before the contractor or anyone other than the facilityconstruction contractor (or its subcontractors) may perform any significant repairwork. In all cases, repairs shall utilize materials of the same quality, size, texture, gradeand color to match adjacent existing work.3. The contractor shall be responsible for security of the areas in which the work isbeing performed prior to completion and transfer to the Government. The contractorshall maintain accountability and control of any keys provided and shall return themto the POC upon completion of the work.4. Material handling equipment shall have rubber wheels.5. Assure that adjoining work is not damaged by installation of this work.6. Provide temporary protection as required and repair all damage to such work.Clean-up1. The contractor shall be responsible for the removal and disposal of all trashconnected with uncrating and assembling furniture and other items installed underthis contract. Final acceptance from the contractor shall not occur until all trashconnected with furniture installation is removed from the site.2. Recyclable cardboard products shall be disposed of in accordance withapplicable statutes, in respective containers.3. Packing materials shall not be stored in the buildings for any period exceeding 24hours.4. Personal trash (food wrappers, drink containers, etc.,) shall be removed from thesite on a daily basis by the contractor.5. Immediately after installation and adjustment; clean all surfaces to remove allmarks, soil, and foreign matter. Just prior to substantial completion, recheck allcomponents and perform all required additional cleaning.Installer Qualifications1. Furnish proof of familiarity with equipment to be installed.2. Provide list of at least three previous projects, giving names of projects, scope, andname and telephone number of individual at facility to contact.3. Furnish proof of financial and technical resources to assure prompt performance indelivery and installation and in-service training of hospital personnel.4. Provide competent supervision and installation personnel.Conformance StandardsContractor shall provide installation service and ensure that the equipment functionsin accordance with the equipment manufacturer s technical performancespecifications. Contractor shall conform to all regulations to include but not belimited to federal, state and local governing any chemicals, equipment or workwhich may be used or performed in the work under this contractCertified Trained Technicians & Key PersonnelThe installation and testing shall be performed by vendor trained personnel inaccordance with the agreement. In addition, each report must, at a minimum,document the following data legibly and in complete detail.A. Name of contractor and contract number.B. Name of FSE who performed services.C. Contractor service ESR number/log number.D. Date, time (starting and ending), equipment downtime and hours on-sitefor service call.E. Identification of equipment to be serviced:1) Inventory ID number,2) Manufacturer's name,3) Device name,4) Model number,5) Serial number,6) Any other manufacturer's identification numbers.F. Itemized Description of Service Performed (including, if applicable, costsassociated with after normal working hour services) including:1) Labor and Travel,2) Parts (with part numbers),3) Materials and Circuit Location of problem/corrective action.G. Signatures:1) FSE performing services described2) Authorized VA Employee who witnessed service described.NOTE: - Any additional charges claimed must be approved by the COR ordesignated representative before service is completed!Reporting RequirementsThe Contractor shall be required to report to the Police Office to check in. Thischeck- in is mandatory. When the service is completed, the FSE shall documentservices rendered on a legible ESR(s). The FSE shall be required to check out withEngineering and submit the ESR(s) to the COR or designated representative. ALLESRs shall be submitted to the equipment user for an "acceptance signature" and tothe COR or designated representative for an "authorization signature". If COR ordesignated representative is unavailable, a signed, authorized copy of the ESR will beleft with the user.Identification, Parking, Smoking & VA RegulationsThe Contractor's FSE's shall wear visible identification at all times while on the premisesof the VAMC. The Contractor shall park in the appropriate designated parkingareas. Information on parking is available from the VA Police Section. The VAMC willnot invalidate or make reimbursement for parking violations of the Contractor underany conditions. Smoking is prohibited inside any buildings at the VAMC. Possessionof weapons is prohibited. Enclosed containers, including tool kits, shall be subject tosearch. Violations of VA regulations may result in citation answerable in the UnitedStates (Federal) District Court, not a local district, state, or municipal courtSecurity RequirementsAll contractor personnel shall obtain a short-term identification badge issued by theCOR or government designated representative. Such badge shall be worn by theindividual and prominently displayed at all times while on VA Property. No employeeof the contractor shall enter the project site without a valid identification badgeissued by the VA. In order to obtain a short-term identification badge, contractorpersonnel shall present to the COR a valid (non-expired) photo identification issuedby a US federal, state or local government agency.Source Quality Control1. Systems furniture manufacturer shall have minimum 5 years of continuousexperience in manufacture of all systems components and accessories.2. Manufacturer shall furnish proof of successful completion of at least three projectsof similar scope within that time; furnish names of projects, scope, and name andtelephone number of individual at facility to contact.3. Furnish proof of financial and technical resources to assure prompt performance inproduction and deliveryThe identified Sole Source Vendor shall be subject to the Federal laws, regulations,standards, and VA Directives and Handbooks regarding information and informationsystem security as delineated in standard acquisition guidelines. Per the VAhandbook 6500.6, no VA sensitive information will be transferred, shared, or storedwith said vendor. As such, no additional mechanisms will be needed to ensure theprotection of information.Records Management Language for ContractsThe following standard items relate to records generated in executing the contractand should be included in a typical Electronic Information Systems (EIS) procurementcontract:1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29,31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36CFR Part 1222 and Part 1228.2. Contractor shall treat all deliverables under the contract as the property of the U.S.Government for which the Government Agency shall have unlimited rights to use,dispose of, or disclose such data contained therein as it determines to be in thepublic interest.3. Contractor shall not create or maintain any records that are not specifically tied toor authorized by the contract using Government IT equipment and/or Governmentrecords.4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable thatcontains information covered by the Privacy Act of 1974 or that which is generallyprotected by the Freedom of Information Act.5. Contractor shall not create or maintain any records containing any GovernmentAgency records that are not specifically tied to or authorized by the contract.6. The Government Agency owns the rights to all data/records produced as part ofthis contract.Note: The Government Agency owns the rights to all electronic information(electronic data, electronic information systems, electronic databases, etc.) and allSupportingVII. PLACE OF PERFORMANCEThe contractor shall coordinate delivery and installation of furnishings at the VAMedical Center, Jamaica Plain Campus, Building 1, 6th and 7th Floors A Wing. Workhours will be between 7 AM and 4:30 PM, Monday Friday. However, delivery dockhours shall be off hours Monday Through Friday after 4:30pm or Saturday after 8am.VIII. PERIOD OF PERFORMANCEThe vendor is on notice that time is of the essence in the performance of thiscontract. The timeframe for delivery receipt shall be no later than 14 weeks followingaward of contract, with coordination of specific dates mutually agreed upon by VABoston Healthcare System Jamaica Plain Campus and the selected contractor.Vendor supplied storage for up to 60 days may be required.IX. PAYMENT SCHEDULEThe contractor shall bill on completion and acceptance of the work. Invoices will bepaid upon the completion and acceptance of the procured equipment. Invoices shallinclude at a minimum, the following information: Contract Number, Purchase Order/TaskOrder Number, Contractor Name, and Item(s) installed.Additional ChargesThere shall be no additional charge for time spent at the site (during, or after thenormal hours of coverage) awaiting the arrival of additional FSE and/or delivery ofparts.X. NON-PERSONAL SERVICES STATEMENTThe contractor employees performing services under this order shall be controlledand supervised at all times by management personnel of the contractor. Thecontractor management shall ensure that employees properly comply with theperformance work standards outlined in the SOW. The contractor employees shallperform their duties independent of, and with occasional supervision of VA COR. Thetasks, duties, and responsibilities set forth in the SOW may not be interpreted orimplemented in any manner that results in any contractor creating or modifyingFederal policy, obligating the appropriate funds for the United States Government,overseeing the work of Federal employees, providing direct personal services to anyFederal employee, or otherwise violating contracting regulations.
241-NETWORK CONTRACT OFFICE 01 (36C241) Department of Veterans Affairs Medical Center 04330 ONE VA CENTER TOGUS ME 04330 Jennifer Fiore, Contracting Officer, Phone 603-624-4366x5831, Email jennifer.fiore@va.gov
RFP Number:   36C24122Q0717
Bid Documents:   Download Document
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