Bid Opportunity: J042--FY23 Service - Fire Suppression Inspections, Base + 4 OY

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J042--FY23 Service - Fire Suppression Inspections, Base + 4 OY

Category: J - Maintenance, Repair and Rebuilding of Equipment

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Bid Details

Type:   Bid
Agency Type:   Federal
State:   New York
Date Entered:   02/28/2023
Due Date:   03/03/2023
Description:   (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.(ii) This solicitation is issued as an RFQ. Request for Quote will be submitted through on RFQ reference number 36C24223Q0315.(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.(iv) This procurement is being issued as a competitive open market Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code is 541990, All Other Professional, Scientific, and Technical Services, with a small business size standard of $17 Million.(v) The Contractor shall provide pricing to provide semi-annual kitchen fire suppression inspections located at the Canandaigua VA Medical Center from date of award to 02/29/2024 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:Supplies/ServicesLine ItemDescriptionQuantityUnit of MeasureUnit PriceTotal Price0001Semi-Annual Fire Suppression System Inspection2JB1001Option Year 1: Semi-Annual Fire Suppression System Inspection2JB2001Option Year 2: Semi-Annual Fire Suppression System Inspection2JB3001Option Year 3: Semi-Annual Fire Suppression System Inspection2JB4001Option Year 4: Semi-Annual Fire Suppression System Inspection2JBGrand Total(vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the SOW. (vii) Awardee shall coordinate with the facility Point of Contact (POC) prior to performance.Place of Performance/Place of DeliveryAddress:Canandaigua VA Medical Center400 Fort Hill AvenueCanandaigua NY Postal Code:14424Country:UNITED STATES(viii) FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (ix) FAR 52.212-2, Evaluation Commercial Items (NOV 2021), applies to this acquisition.Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral. PRICEProvide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.TECHNICALPlease provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience to perform semi-annual inspections of the kitchen fire suppression systems in accordance with NFPA 17A in healthcare, industrial, educational, and commercial facilities to be able to meet all the requirements of the attached Scope of Work. Additional documentation to be provided:1) Documentation that personnel performing the inspections meet the requirements defined by NFPA 17A Section 7.3.1: Wet Chemical Extinguishing Systems.PAST PERFORMANCEEach offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Contractors without past performance will receive a neutral rating.The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for kitchen fire suppression system inspections. Include the following information for each contract:Name and address of contracting activity Name and telephone number of contract personDates of contract performanceThe government reserves the right to make award without discussions. (x) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.(xi) The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:52.217-9 Option to Extend the Term of the Contract (MAR 2000)Option to extend term: 30 days Option to extend: 60Duration of the contract: Five (5) years52.252-2 Clauses Incorporated by Reference (FEB 1998)52.204-13 System for Award Management Maintenance (OCT 2018)52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)852.203-70 Commercial Advertising852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors852.232-72 Electronic Submission of Payment Requests852.201-70 Contracting Officer s Representative (DEC 2022)852.242-71 Administrative Contracting Officer (OCT 2020)(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEC 2022). The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)52.219-28 Post Award Small Business Program Re-representation (SEP 2021)52.222-3 Convict Labor (JUN 2003)52.222-21 Prohibition of Segregated Facilities (APR 2015)52.222-26 Equal Opportunity (SEP 2016)52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)52.222-41 Service Contract Labor Standards (AUG 2018)52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)52.222-50 Combating Trafficking in Persons (NOV 2021)52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)52.232-33 Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)(xiii) The Service Contract Act of 1965 does apply to this procurement; see attached wage determination for Ontario County.(xiv) N/A(xv) This is a Small Business Set-Aside combined synopsis/solicitation the semi-annual inspection of the Kitchen Fire Suppression Systems at the Canandaigua VA Medical Center. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."OR"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.Submission of your response shall be received not later than 12:00 PM EST, February 24th, 2023. All quotes shall be sent via electronic submission (e-mail) to the Contract Specialist, Taylor Richter, at Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:Point of ContactTaylor RichterContract SpecialistRPO East, NCO 2 Contracting Office Taylor.Richter@va.govList of Attachments:Scope of WorkWage Determination
242-NETWORK CONTRACT OFFICE 02 (36C242) Department of Veterans Affairs Medical Center 12208 113 HOLLAND AVE ALBANY NY 12208 Taylor Richter, Contract Specialist, Phone 716-862-7461, Email
RFP Number:   36C24223Q0315
Bid Documents:   Download Document
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