Bid Opportunity: J065-- Medical Gas Equipment Replacement

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J065-- Medical Gas Equipment Replacement

Category: J - Maintenance, Repair and Rebuilding of Equipment

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Bid Details

Type:   Bid
Agency Type:   Federal
State:   Maine
Date Entered:   03/11/2023
Due Date:   03/15/2023
Description:   This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitationThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811210, with a size standard 34 million dollars. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Medical Gas System Equipment Replacement at the West Haven Connecticut VAMC?per the Performance Work Statement?below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00 PM EST, 15-March-2024. All responses under this Sources Sought Notice must be emailed to with RFI #36C24123Q0477 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.Attachment 1Sources Sought WorksheetQUALIFICATION INFORMATION:Company / Institute Name: _______________________________________________________Address: ______________________________________________________________________Phone Number: ________________________________________________________________Point of Contact: _______________________________________________________________E-mail Address: ________________________________________________________________Unique Entity Identifier (UEI) #:?___________________________________________________CAGE Code: __________________________________________________________________SAM Registered: (Y / N)Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________SOCIO-ECONOMIC STATUS:VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N)8(a): (Y / N)HUBZone: (Y / N)Economically Disadvantaged Women-Owned Small Business: (Y / N)Women-Owned Small Business: (Y / N)Small Business: (Y / N)NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.CAPABILITY STATEMENT:Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Attachment 2PERFORMANCE WORK STATEMENTVA Connecticut Healthcare SystemMedical Gas System Equipment ReplacementThe West Haven campus requires a contract to replace faulty and outdated equipment essential to the safe operation of the medical gas system, specifically a medical vacuum pump package and a medical air system.? Facility Information:West Haven VAMC950 Campbell AvenueWest Haven, CT 06516-2770Building 1, Room SG 182 Medical Air SystemBuilding 2, G137 Medical Vacuum System Scope of Work:This requirement is to perform the following services and necessary labor and materials for installation of all components of the medical air system with compressors and desiccant dryers and a medical vacuum pump package in West Haven, CT. Relocate the medical air intake piping and the waste anesthetic gas disposal (WAGD) exhaust piping to ensure compliance with the 2021 edition of the National Fire Protection Association (NFPA) 99. Submit a report of service detailing work performed and American Society of Sanitary Engineering (ASSE) all required certifications to ensure compliance with NFPA 99 2021 edition. All contracted work must be performed by a qualified vendor.All work must be performed and completed on a schedule that will be approved in advance. Dates and times of repairs must be coordinated between the contractor and Government to minimize impact to facility operations. Interference to Normal Functions:When the contractor s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor must schedule said work at other than normal hours and as directed by the VA designee at no additional charge to the Government. Debris Removal:The Contractor/Installer must be required to remove waste materials and debris daily from the campus.?All waste material and debris must be removed off the site by the contractor and must be disposed of in accordance with applicable Local, State and VA and Federal regulations.Property Damage: The Contractor must take all necessary precautions to prevent damage to any government property. The Contractor must report any damages immediately and must assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.Additional Information:The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.COVID-19 Precautions:Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.COVID-19 precautions can potentially change at any time; contractors must be required to follow all current COVID-19 regulations.Contactor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA).Records Management:The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract.The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
241-NETWORK CONTRACT OFFICE 01 (36C241) Department of Veterans Affairs Medical Center 04330 ONE VA CENTER TOGUS ME 04330 Joshua N Gallien,, Phone 413-584-4040 X6460, Email
RFP Number:   36C24123Q0477
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.

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