Bid Opportunity: 6515--ObservSmart Patient Rounding/Monitoring Brand Name or Equal

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Government Bid Opportunity

Title:

6515--ObservSmart Patient Rounding/Monitoring Brand Name or Equal

Category: 65 - Medical, Dental, and Veterinary Equipment

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Bid Details

     
Type:   Bid
Agency Type:   Federal
State:   Maine
Date Entered:   03/15/2023
Due Date:   03/21/2023
Agency:   VETERANS AFFAIRS, DEPARTMENT OF, ME
Description:   THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this sources-sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. No solicitation exists. Therefore, do not request a copy of a solicitation. Statement of WorkPatient Safety/Monitoring System.Bedford VA Healthcare SystemBedford VA Healthcare System is a seeking a vendor to submit a proposal to provide and install a patient safety monitoring, daily rounding, and compliance system for the Mental Health Inpatient Unit. This Statement of Work (SOW) is comprehensive and inclusive. System capabilities not specifically stated are excluded in this Scope of Work. Purpose: Installation of a patient safety and monitoring system (both hardware and software devices) in all Inpatient Units to document and record patient safety and rounding checks. The system will record the safety checks and rounding using the vendor software and hardware systems. This contract will be a Base plus 4 (1 Base Year plus 4 Option Years) Scope of Work:The Contractor will:Conduct an on-site walkthrough with client s staff located al 200 Springs Road, Bedford MA 01730. Date and Time TBD upon award of contract. Provide specific hardware, software, and service with the following Salient Characteristics:Innovative patient observation solution that validates and documents patient s checks and rounding compliance. The observation solution will be designed explicitly for complex clinical workflows and challenging patient population care.Provide an individual patient wearable device that can be worn on the outside of the patient s wrist or arm, is lightweight and comfortable for the patient to wear, is water resistant where the patient can take showers or baths wearing it, is easy to clean, should have at least a 12 month battery life span, has a band or strap that is adjustable and can be cut off and discarded after use, is anti-microbial, is Bluetooth or wireless capable with computer, laptop and/or tablet hardware/software technologies.Software and hardware should be able to link or sync with the patient s wearable device.Software and hardware should allow for a pictorial identification of the patient wearing the individual device.Software and hardware should allow for customization for individual patient risk factors indicators that can be color-coded and displayed in real time.Software and hardware should prioritize the patient checks and rounding and customize individual time intervals information.Software and hardware should allow for a pre-countdown for each patient prior to their specific check or rounding as well as provide visual cues, numbers, and colors at the one-minute due or pass due intervals. Software and hardware should immediately alert medical staff if checks/rounding are passed due or are missed completely and should escalate the notification to supervision or other medical personnel.Software and hardware should also allow for escalation of alerts to primary, secondary, and tertiary personnel as needed.Software and hardware should also alert when 1:1 observation is no longer at the designated proximity or location and should notify medical personnel when the patient s sitter or monitor is dosing off and if the sitter or monitor does not respond.Software and hardware should allow for data stamping and time stamping of individual checks and rounding. Software and hardware should allow for real-time synchronization of patient transfers.Software and hardware should allow for a dashboard view of all unit tablets and display data in real time.System and hardware should allow for real-time data reporting as needed by the Client. Software and hardware should allow for HIPPA compliant, fully secure cloud-based data storage for client s data. This access will be 24 hours a day, 7 days a week, 365 days a year (including weekends and holidays).Create system documentation in a format compatible with VA software and computer system as directed.Provide all labor, materials, software, hardware, transportation, and equipment to complete the furnishing, installation, assembly, set up and testing of the software and hardware systems, to include:Patient individual wearable monitoring devices or beaconsIndividual patient wearable monitoring devices straps and bandsImplementation and User training: A one-time initial training of staff is required during the go-live period. Two trainers will be required to be on site for up to 5 days, Monday-Friday. 2-3 units will be brought online initially, followed by the remaining ones after that. An additional 2.5 days of implementation training will also be required twice a year.Perform all work pursuant to a plan developed by the CLIENT.Purchase, deliver, assemble, test, and modify computer equipment and software as specified on the completed equipment and software list.Furnish and install all necessary conduit, cabling, boxes, conversion, routing and switching equipment, and programming labor required for complete and fully operational systems.Mark all cables, regardless of length, with permanent, non-handwritten number of letter cable markers within six inches of both ends. There shall be no unmarked cables at any places in the system. Marking codes used on cables shall correspond to the codes shown on system drawings. Warranty the entire system installation for a minimum of one year from the data of system acceptance by the CLIENT. Component, system, and hardware warranties shall be honored for the term established by the manufacturer, if greater than one year.Provide a designated supervisor present and in responsible charge on the project site during all phases of the installation and testing of the project.Test the monitoring system and demonstrate to the CLIENT that they are functioning effectively. The governing overall requirement is complete and functional systems.Provide a project maintenance binder with all manufacturer s specific operation and maintenance instructions manuals for each piece of equipment installed.Provide operation, maintenance and training sessions on complete systems, hardware, and software components at the beginning of each fiscal year for up to the lifetime of the contract and/or at the CLIENT s request and during normal CLIENT business operation hours.Provide the following training and support:24 x 7 (365-days) troubleshooting, workflow support or process problem solving, and compliance analytics as needed.24 x 7 (365-days) ongoing support, maintenance of software and hardware, as well as providing any upgrades to software, devices, hardware, and operating platforms that are and will become available.Assign a project manager for the work of this project after the bid is awarded. Make the project workspace available during regular business hours or as directed by the ClientCoordinate with the Contractor to schedule the workspace for the installation work as needed.Provide the Contractor with updated project plans, schematic drawings, and a schedule of overall project date as needed.Period of Performance: This contract will be a base plus four (4) option years:Base: 10/1/2023 - 9/30/2024Option Year 1: 10/1/2024 - 9/30/2025Option Year 2: 10/1/2025 9/30/2026Option Year 3: 10/1/2026 9/30/2027Option Year 4: 10/1/2027 10/1/2028This project is to be started no later than 30 calendar days from the award of the contract.Place of PerformanceMonitoring System to be used in the Bedford VA Healthcare System located at 200 Springs Road, Bedford, MA 01730Deliverables Schedule: All deliverables are to be delivered no later than 30 calendar days from the awarded of the contract.Applicable Standards: Vendor will provide 24 x 7 (365-days) ongoing support, including maintenance of software and hardware, as well as providing any upgrades to software, devices, hardware, and operating platforms that are and will become available.Acceptance Criteria: See Section 2) items a-o, Provide specific hardware, software and service characteristics. Special Requirements: Vendor will provide a separate document describing the characteristics of the product(s), services(s), hardware and software being provided to the Client.Type of Contract/Payment Schedule: The project acceptance will be contingent upon the available budget. Therefore, a detailed schedule of payments (by phase, pre-payment, quarter, etc.) is required. REQUEST FOR INFORMATION INSTRUCTIONS:The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 334510 (size standard of 1250 employees). Please answer the following questions:Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?Is your company considered small under the NAICS code identified under this RFI?Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.Does your company exceed 500 employees;Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice;Obtained an individual or class waiver?If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.Please submit your capabilities regarding the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes?Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.Please provide your UEI number.This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to manases.cabrera@va.gov no later than, 4:30 PM Eastern Standard Time (EST) on March 21, 2023. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Manases Cabrera. Questions or responses will include the Source Sought number in the subject line. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer. If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Specialist at manases.cabrera@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
241-NETWORK CONTRACT OFFICE 01 (36C241) Department of Veterans Affairs Medical Center 04330 ONE VA CENTER TOGUS ME 04330 Manases Cabrera, Contracting Specialist, Phone 781-687-4418, Email manases.cabrera@va.gov
RFP Number:   36C24123Q0482
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.
     

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