Bid Opportunity: J046--FY23: Deionized Water System Maintenance LCHCC

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J046--FY23: Deionized Water System Maintenance LCHCC

Category: J - Maintenance, Repair and Rebuilding of Equipment

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Bid Details

Type:   Bid
Agency Type:   Federal
State:   Florida
Date Entered:   03/24/2023
Due Date:   03/30/2023
Description:   36C24823Q0845 SOURCES SOUGHT/MARKET RESEARCHService: Deionized Water System Maintenance. This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide Maintenance on the Deionized Water System at the Lee County VA Healthcare Center, 2489 Diplomat Highway East, Cape Coral, FL 33909; as described in the draft Scope of Work that is attached below. Potential quoters are invited to provide feedback via e-mail to John Hamilton at Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition.The intended contract period of performance is One Base Year and 4 Option Years. Period of Performance to be determined.Potential quoters shall provide the following information to John Hamilton at name, address, and point of contact name, phone number, e-mail address, and Unique Entity Identification UEI Number.Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The anticipated North American Industry Classification System (NAICS) code is 221310 Water Supply and Irrigation Systems. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than $41 Million.[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)[ ] yes [ ] no Veteran Owned Small Business (VOSB)[ ] yes [ ] no Small Business (SB)[ ] yes [ ] no Other ( please specify) Does your firm have relevant experience in providing the services outlined in this notification and the Scope of Work?[ ] yes [ ] noIs your firm currently registered in System for Award Management (SAM)?[ ] yes [ ] noIf your firm is a SDVOSB or VOSB, is your firm registered in the U.S. Department of Veterans Affairs Center for Verification (CVE), (VetBiz)[ ] yes [ ] no (applicable for SDVOSB and VOSB only)This requirement will be offered under NAICS Code 221310 Water Supply and Irrigation Systems. Is your firm affiliated with this NAICS code is SAM?[ ] yes [ ] noDoes your company have experience working at VA Healthcare Facilities and be familiar requirements, equipment, and VHA Directives for water quality including VHA Directive 1061? If yes, please provide a brief description of the services performed and at what location?[ ] yes [ ] noPlease indicate any General Services Administration (GSA) / Federal Supply Schedule (FSS) contract numbers) your firm has been awarded in association with the aforementioned services and their respective expiration date(s)._______________GSA/FSS Number(s); _________________ Expiration date(s)Comment on any current any current or potential technical, cost, schedule, or performance risks that you would like the Government aware of that concern the draft scope of work below. (i.e., problems or any other issues experienced with similar contracts). Include comments on the draft scope of work.Is there any information that the Government could provide in addition to the information in the scope of work and associated documents that would assist you in building your price quote?What requirements in the scope of work and/or associated documents do you believe are unrealistic or may prevent your company from participating in an official solicitation?Do you have any recommended revisions to the scope of work and/ or associated documents?What requirements in the scope of work are your company s major cost drivers? Do you have any recommendations to reduce cost to your company and the Government?Provide a brief capability statement (Max 2 pages), it should include supporting evidence in sufficient detail to demonstrate your firm is capable of providing the service to do an evaluation on the backflow devices. The Capabilities Statement for this sources sought is not expected to be Request for Quotations, Request for Proposals, or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft Scope of Work below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining the acquisition strategy. Other than small businesses may respond to this notice in the event the market does not indicate small business interest. This Synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for the requested information. Respondents will not be notified of the results of the evaluation.Submission Instructions: Interested parties who consider themselves qualified to perform all of the services within the scope of work are invited to submit a response to this Sources Sought Notice by 1:00 PM Eastern Standard Time on March 15, 2023. All responses under this Sources Sought Notice must be emailed to, size limit is 5 MB. STATEMENT OF WORKDEIONIZED WATER SYSTEM MAINTENANCEContractor shall provide all repair parts, preventive maintenance, and service for maintenance on two each (Lee County Clinic) Ameriwater Reverse Osmosis (RO) deionized water treatment systems in Sterile Processing Service (SPS) in the Central Energy Plant (CEP) Room #1B205, the Clinical Laboratory Room #1B113, and the Controlled Hydrodynamic Cavitation (CHC) system in the cooling tower yard. Contact includes filter changes, UV lamp changes, loop disinfect (except for CHC), labor, and repair parts. The vendor will also provide all filter tanks (cylinders), filters, media and replacement parts required to maintain the systems without disruption.Hours of coverage will be from 7:00 am through 5:00 pm Monday through Friday, excluding Federal Holidays (New Years Day, Martin Luther King Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day). All work done outside the normal coverage time should be first approved through the Lee County Supervisory Engineering Technician at the Lee County Clinic. Preventive maintenance should be negotiated, during normal hours, at least one month in advance with the SPS Department and the Clinical Laboratory. Preventive maintenance will be done at the manufacturer s recommended frequency or greater.Hardware and software upgrades will be scheduled and performed during normal working hours, at no additional charge to the VA. These upgrades are those required for the correct function of the system; not those purchased to enhance function.The contractor will provide all hardware and software necessary for unscheduled repairs. The contractor s field service engineer will respond by phone within 2 hours and respond on site within 24 hours to correct the problem. Uptime requirements, excluding scheduled preventive maintenance, will be 97% of the normal working hours and working days during the term of the contract. All broken parts removed to repair the system, will become the property of the contractor.The Contractor shall be responsible for all routine maintenance and sampling and testing of the cooling tower water supported by the CHC system. The Contractor is responsible for all scheduled maintenance in accordance with manufacturers schedules for maintenance. All replacement parts for normal wear and tear items shall be covered by this contract (except for the Programmable Logic Controller (PLC) or screen for PLC). The contractor must have trained personnel within a 200-mile radius of Lee County Clinic, Florida, with an adequate spare parts inventory in some area office and proof of manufacturer s or equivalent maintenance training of field service personnel. Each scheduled and unscheduled visit will result in the production of a written report, by the contractor s representative, in a format negotiated between the VA and the contractor. The contractor will always contact the Contracting Officer Representative (COR), at 239-652-1800 Ext. 20428 (after hours, 239-313-8994) before and after arrival at the site.
248-NETWORK CONTRACT OFFICE 8 (36C248) Department of Veterans Affairs No. Florida/So. Georgia Health Care System 33637 8875 HIDDEN RIVER PARKWAY TAMPA FL 33637 John C Hamilton, Contract Specialist, Phone 727-398-6661 x 13316, Email
RFP Number:   36C24823Q0845
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.

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