Bid Opportunity: W065--Solicitation Ohio Durable Medical Equipment (DME)

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Title:

W065--Solicitation Ohio Durable Medical Equipment (DME)

Category: W - Lease or Rental of Equipment

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Bid Details

     
Type:   Bid
Agency Type:   Federal
State:   Ohio
Date Entered:   03/25/2023
Due Date:   04/14/2023
Agency:   VETERANS AFFAIRS, DEPARTMENT OF, OH
Description:   Prior Question - JB Units - Job JB Units are listed for each item number. It is our understanding that in the current contract, a Repair line item included a Trip Fee and an Hourly Rate. How are trip fees/travel time and labor to be reimbursed on this contract?Prior Answer - Proposed pricing should include the estimated trip fee/travel time and hourly rate for the job, the line-item pricing will be fix price per job.3/2/23- Please verify, our job rate for repair should reflect what our cost for multiple trips/travel time and labor, see below. Why must we get permission for a second trip as stated below if multiple trips are included in the job rate? Current Response3.5.5 The VA will place an order to initiate the evaluation and repair of equipment. This order will be inclusive of all labor related to the repair, including, but not limited to, travel time, repair time, and multiple trips. When possible, repair or replacement of items shall be done on the initial visit. If more than one trip is required, the contractor shall provide to the COR or designee written documentation as to the rationale of any additional trips, and the local area COR or designee will approve the additional trips, if warranted. Additional trips will be billed in 15-minute increments.3.5.5 The VA will place an order to initiate the evaluation and repair of equipment. This order will be inclusive of all labor related to the repair, including, but not limited to, travel time, repair time, and multiple trips. When possible, repair or replacement of items shall be done on initial visit. If more than one (1) trip is required, the contractor shall provide written documentation as the rational of such trips to the local area COR or designee, and the local area COR or designee will approve if warranted. Repairs will be billed as a level 1, 2 or 3 repair based on the estimated level of complexity and resources required for completion of the repair.The purchase order will allow for additional authorized job without the requirement for a new/additional PO. Vendors will be compensated based on the number of job/s and repair level rate required to complete the repair. CLIN 0001 Standard DeliveryCLIN 0002 ATP DeliveriesCLIN 0003 Emergency Repair/Delivery Upcharge (to be used in conjunction with CLIN1 or CLIN2)CLIN 0004 Level 1 Repair- Simple repairs that routinely take under 1 hour to complete. CLIN 0005 Level 2 Repair- Moderately Complex repairs that routinely take under 2 hours to complete.CLIN 0006 Level 3 Repair- Highly Complex repairs that routinely take greater than 2 hours to complete.CLIN 0007 Emergency Repair Upcharge in conjunction with CLINS 4-63/2/23-The bid is based on a flat fee per job, how are we to determine a rate based on time (15-minute increments)? The only way to create a 15-minute increment price is if the initial rate is an hourly rate.Current ResponseRepairs will be billed in accordance with the CLINs and the service repair level identified to complete the repair. Prior Question - Emergency Deliveries There does not appear to be an Emergency Delivery line item. How are Emergency Deliveries going to be reimbursed since they often entail after hours care, overtime, etc. and are not a standard delivery ?Prior Answer - CLIN 0004 and subsequent option years line items shall encompass delivery, set-up, and patient education of standard and high-end specialty DME as well as Repairs.3/2/23- Please clarify, this response infers that we are to create an emergency job which would be all inclusive of travel time, labor, etc. We believe that CLIN 0004 should be a line item charge that should be billed in addition to CLIN 1, 2, or 3 when an emergency arises. (Scenario) We receive an emergency High End Specialty repair. Our understanding of the response above, we would bill one line item CLIN 0004 which is all inclusive. According to the current contract this scenario would be billed on two different line items, the emergency hourly rate and the High End Specialty Trip/Job rate.Current ResponseEmergency deliveries will include CLIN 0003, emergency delivery, in addition to CLIN 0001, standard delivery fee. Prior Question - Additionally, Section 3.5.3 indicates that parts for repairs are to be billed separately. Are you stating that labor and trip fees be billed separate from parts? Please explain in more detail.Prior Answer - Proposed pricing should include the estimated trip fee/travel time and hourly rate for the job, the line item pricing will be fix price per job.3/2/23- Please clarify, Section 3.5.3 indicates that parts for repairs are to be billed separately. Will a separate purchase order be issued for parts outside of the job purchase order? Meaning we will have two purchase orders for every repair that requires parts to complete the job?Current ResponseParts are separate from this requirement. Parts must be submitted for approval by the COR and will be acquired as it is deemed appropriate by the COR.Section 3.5.5 states that additional trips will be billed in 15 minute increments. What is the 15 minute increment be based on? Are you stating that Drive Time and/or Labor should be billed in 15 minute increments? ( or is this meant for labor & the second/return trip is being funded by the JB amount)?Current ResponseRepairs will be billed as a level 1, 2 or 3 repair based on the estimated level of complexity and resources required for completion of the repair. See revised paragraph 3.5.5 and the new schedule of line items. 15 minutes increments has also been removed. Could you give me some direction on what equipment supplies you will be needing for the state of Ohio? I also understand that you will be needing these supplies contained in a specific storage area and maintaining, is that correct? All DME will be government owned equipment. Please clarify the requirement in the solicitation document 36C25023R0032, specifically regarding Factor 3 part g (page 70), which is related to Signed Attachments located within Section D.Current ResponseOnly the documents that require a signature, the QASP and Past Performance Questionnaire.Please clarify whether the contractor is required to sign and attach each document in the list of Section D, or whether we can submit a signed statement that includes the list from Section D.Current ResponseThe required documents must be signed. ( QASP and Past Performance Questionnaires )The solicitation, QAs posted 02/28/23 state that Factor 4 (Veteran s Preference) is to be included in Part 2. According to QAs, subcontractor names are to be redacted in Part 2. Factor 4 states the following: Non-SDVOSBs/VOSBs: To receive partial consideration (PC) under this evaluation factor, the offeror must state in its proposal the names of the SDVOSBs and/or VOSBs with whom it intends to subcontract . Please address this discrepancy? Current ResponseRedacted and unredacted are necessary. The redacted versions are necessary for fair evaluations. If you are in doubt submit a redacted and unredacted version. The redactions are to ensure a fair process.
250-NETWORK CONTRACT OFFICE 10 (36C250) Richard L. Roudebush Department of Veterans Affairs Medical Center 45428 VISN 10 CONSOLIDATED CONTRACTING 4100 WEST 3RD STREET DAYTON OH 45428 Christopher A Callihan, Contracting Officer, Email christopher.callihan@va.gov
RFP Number:   36C25023R0032
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.
     

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