Bid Opportunity: 6515--Olin E. Teague Veterans Medical Center Medical Service is seeking to purchase Intra-Aortic pumps

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Government Bid Opportunity

Title:

6515--Olin E. Teague Veterans Medical Center Medical Service is seeking to purchase Intra-Aortic pumps

Category: 65 - Medical, Dental, and Veterinary Equipment

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Bid Details

     
Type:   Bid
Agency Type:   Federal
State:   Texas
Date Entered:   04/14/2023
Due Date:   04/17/2023
Agency:   VETERANS AFFAIRS, DEPARTMENT OF, TX
Description:   This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.The Department of Veterans Affairs Olin E. Teague Veterans Medical Center Medical Service in Temple, Texas intends to award a brand name or equal contract award for the purchase of Intra-Aortic pumps. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items.The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 339112 with a size standard of 1,000 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT00012.00EAAC3 OPTIMUS INTRA-AORTIC BALLOON PUMP LOCAL STOCK NUMBER: ARRW IAP-070000022.00EAAC3 OPTIMUS ACCESSORY BAG LOCAL STOCK NUMBER: ARRW IAA-0100400032.00EAIV POLE LOCAL STOCK NUMBER: TLFX IAA 0017500041.00EAINSTALLATION TRAINING PACKAGE LOCAL STOCK NUMBER: TLFX IAT-CE3200051.00EAANNUAL CLINICAL EDUCATION & INSTRUCTIONS LOCAL STOCK NUMBER: TLFX IAT- CE3300061.00EAAC3 BIOMED TRAINING LOCAL STOCK NUMBER: TLFX AC3_BM_TRAIN_UPGRD STATEMENT OF WORKIntra-Aortic Balloon PumpsBACKGROUND Oline E. Teague (674) current intra-aortic balloon pumps have exceeded life of value. Medical Services Cath Lab department aims to purchase two (2) AC3 Optimus Intra-Aortic Balloon Pumps, accessory bags, pole, and Biomed training. Brand name only shall be pursued as urgent need exists. PERFORMANCE PERIODThe contractor shall complete the work required under SOW within 60 Days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. PLACE OF PERFORMANCE / DELIVERY Olin E. Teague Medical CenterCentral Texas Veterans HCSProgram Specialist -Medical Services1901 Veterans Memorial Drive,Temple, Tx, 76504 -Building 163POC: TBDSCOPEVendor shall furnish all necessary labor, equipment, tools, materials for installation of two (2) AC3 Optimus Intra-Aortic Balloon Pumps, accessory bags, and pole, with Biomed training. Vendor shall provide the following resources and/ or deliverables during implementation: RESOURCES AND DELIVERABLESDescription/Part NumberQtyARRW IAP-0700AC3 OPTIMUS INTRA-AORTIC BALLOON PUMP2ARRW IAA-01004AC3 OPTIMUS ACCESSORY BAG2TLFX IAA-00175IV POLE2TLFX IAT-CE32INSTALLATION TRAINING PACKAGE1TLFX IAT -CE33ANNUAL CLINICAL EDUCATION & INSTRUCTIONS 1TLFX AC3_BM_TRAIN_UPGRDAC3 BIOMED TRAINING1SPECIAL WORK REQUIREMENTSHours: Services shall be performed according to specifications of Government point of contact. The regular work hours for station 674 is Monday through Friday 08:00am to 4:30pm (CST).Noncontract Charges: The contractor shall not perform any service that results in additional charges without prior approval from the Contracting Officer.Property Damage: The contractor shall take all necessary precautions to prevent damage to any government property and notify Contracting Officer Representative immediately if damages occur. Contracting Officer shall authorize contractor to remedy situation in one of the following ways: be assessed current replacement costs for damaged property, replace damaged property in a timely manner, or correct damages with like materials at no additional cost. Identification, Parking, Smoking, and VA Regulations: Contractor shall always need to acquire a badge for each worker and ensure that badge is worn in a visible location on worker while on premises of VA property. It is the responsibility of the contractor to park in appropriate designated parking areas. Information on parking is available from the VA Police. VA shall not invalidate or make reimbursement for parking violations of contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States Dis trict Court.Personnel Qualifications- Contractor personnel, performing under contract, shall be fully qualified and competent in equipment installation and repair.MANAGEMENT INFORMATION REQUIREMENTSContract oversight shall be accomplished by assigned COR for task order. COR shall maintain performance records and inspection reports during period of performance. COR shall maintain responsibility for verification of satisfactory services prior to payment approval.CONTRACT ADMINISTRATIONContract shall be administered by VISN 17 Contracting Office, VA, and COR. COR shall be responsible for quality control through inspection and acceptance of all deliverables, as appropriate, to determine contractor s adherence to prescribed performance requirements as outlined within statement of work. Payments shall be made monthly in arrears upon verification of satisfactory service. GENERALContractors, contractor personnel, subcontractors, subcontractor personnel, shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMSA contractor/subcontractor shall request logical (technical) or physical access to VA information for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.13. VA INFORMATION CUSTODIAL LANGUAGEInformation made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures follow VA directive requirements.Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor during performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be enough grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request.852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.14. SECURITY INCIDENT INVESTIGATIONThe term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.15. LIQUIDATED DAMAGES FOR DATA BREACHConsistent with the requirements of 38 U.S.C. ?5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.Each risk analysis shall address all relevant information concerning the data breach, including the following:Nature of the event (loss, theft, unauthorized access);Description of the event, including:date of occurrence;data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;Number of individuals affected or potentially affected;Names of individuals or groups affected or potentially affected;Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;Amount of time the data has been out of VA control;The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); Known misuses of data containing sensitive personal information, if any;Assessment of the potential harm to the affected individuals; Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; andWhether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:Notification;One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;Data breach analysis;Fraud resolution services, including writing dispute letters, initiating fraud alerts andcredit freezes, to assist affected individuals to bring matters to resolution;One year of identity theft insurance with $20,000.00 coverage at $0 deductible; andNecessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. SECURITY:All services for this contract must meet manufacturer performance and technical specifications Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations. Also, Contractor must provide the appropriate service documentation at no additional expense.
257-NETWORK CONTRACT OFFICE 17 (36C257) Department of Veterans Affairs Central Texas Health Care System 76006 2301 E. LAMAR BLVD ARLINGTON TX 76006 Matt Lee, Contracting Specialist, Phone 210-694-6337, Email matthew.lee5@va.gov
RFP Number:   36C25723Q0692
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.
     

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