Bid Opportunity: 5830--Mammography Software Base Year SB Set Aside | Base Plus 4 Option Years | Brand or Equal

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5830--Mammography Software Base Year SB Set Aside | Base Plus 4 Option Years | Brand or Equal

Category: 58 - Communications, Detection and Coherent Radiation

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Bid Details

Type:   Bid
Agency Type:   Federal
State:   Colorado
Date Entered:   11/24/2022
Due Date:   12/09/2022
Description:   Request for Quote (RFQ) #: 36C25923Q0109 Mammography Software Base Year Plus 4 Option Years | Small Business Set AsideThis is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm EST, 12/05/2022All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.** Quotes are to be provided to no later than 4:00pm ET, 12/09/2022.Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.This is a Request for Quote (RFQ) and the solicitation number is 36C25923Q0109. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-05 effective October 25, 2022.The North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $41.5 million. This solicitation is a 100% set-aside for Small Businesses.List of Line Items; Brand Name or EqualLine ItemDescriptionQuantityUnit of MeasureUnit PriceTotal Price0001Patient Hub Risk Bundled Offering 1EA$$0002Staff Licenses7EA0003System Administrator Licenses 2EA0004HL7 Interface 1EA0005Third Party Integration 2EA0006Patient Hub On-Site Initial Training (days) 4EA1001OY 1 Patient Hub - Risk Bundled Offering1EA1002OY 1 Staff licenses7EA1003OY 1 System Administrator Licenses2EA1004OY 1 HL7 Interface1EA1005OY 1 Third Party Integration2EA1006OY 1 Patient Hub/Software Support for year4EA2001OY 2 Patient Hub - Risk Bundled Offering1EA2002OY 2 Staff licenses7EA2003OY 2 System Administrator Licenses2EA2004OY 2 HL7 Interface1EA2005OY 2 Third Party Integration2EA2006OY 2 Patient Hub/Software Support for year4EA3001OY 3 Patient Hub - Risk Bundled Offering1EA3002OY 3 Staff licenses7EA3003OY 3 System Administrator Licenses2EA3004OY 3 HL7 Interface1EA3005OY 3 Third Party Integration2EA3006OY 3 Patient Hub/Software Support for year4EA4001OY 4 Patient Hub - Risk Bundled Offering1EA4002OY 4 Staff licenses7EA4003OY 4 System Administrator Licenses2EA4004OY 4 HL7 Interface1EA4005OY 4 Third Party Integration2EA4006OY 4 Patient Hub/Software Support for year4EAGrand Total$Description of Requirements for the items to be acquired:1. Patient Hub Risk Bundled Offering Features: Customizable patient tracking and reporting software - custom worklists, patient record set up, and personal statistical report folders. One-touch buttons to submit findings, assessment, conclusions, and final reports. Risk calculations using multiple models, including Tyrer-Cuzick v8. Seamless integration into RIS, PACS, workstation, and voice recognition workflows. Easy and accelerated statistical reporting for FDA MQSA EQUIP inspection or ACR accreditation with simple exports.Or EQUAL2. Staff Licenses Staff access to all features and functionality of Patient Hub and Volpara Risk. Licenses may be reassigned among staff as needed.Or EQUAL3. System Administrator Licenses Provides access to all administrative controls and settings to facilitate system set up and maintenance. Two (2) licenses are included as part of this quotation.Or EQUAL4. HL7 Interface HL7 interface between Patient Hub and a third-party software system via one-way or two-way transfer of ADT, ORM, and/or ORU messages. See Interface and Integration Summary section below for details on the interfaces included in this quotation.Or EQUAL5. Third Party Integration Custom integration between Patient Hub and a third-party software system (e.g., PACS, RIS, digital reading workstations, and/or voice recognition systems) via DICOM Mammography CAD Structured Report or Fast Healthcare Interoperability Resource (FHIR). See Interface and Integration Summary section below for details on the integrations included in this Quotation.Or EQUAL6. Patient Hub On-Site Initial Training (days) On-site initial training to staff on Patient Hub features and functionality. Two (2) day minimum.Or EQUALPlease see attached SOW for additional informationDelivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at Department of Veteran AffairsOklahoma City VA Health Care System921 Northeast 13th StreetOklahoma City, OK 7310452.212-1, Instructions to Offerors--Commercial Items applies to this acquisitionADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIALGray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.? No remanufactures or gray market items will be acceptable.Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.? All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.? Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation;Clearly identify the item by-Brand name, if any andMake or model number,Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; andClearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation.Any award made as a result of this solicitation will be made on an All or Nothing Basis.State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement, (II) Price; and (III) Authorized Distributor LetterVolume I - Technical capability or quality of the item offered to meet the Government requirementThe offeror shall submit specifications, cut sheets, or brochures confirming the products, including of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.Volume II PricePrice - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.Volume III Authorized Distributor LetterThe offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ. (End of Addendum to 52.212-1)52.212-2, Evaluation--Commercial Items applies to this acquisitionADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirementFactor 2. PriceFactor 3. Letter of Authorized DistributorEvaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.Factor 3. Letter of Authorized Distributor: The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ.{Delete this section in its entirety if no options are included} Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. {Contracting Officer shall insert the following if the solicitation will include options that are exercisable under FAR 52.217-8}
NETWORK CONTRACT OFFICE 19 (36C259) Department of Veterans Affairs Health Revenue Center 80111 6162 S WILLOW DR SUITE 300 Greenwood Village CO 80111 Natasha Holland, Contract Specialist, Phone 303.916.2018, Email
RFP Number:   36C25923Q0109
Bid Documents:   Download Document
The official solicitation bid document(s) posted by the agency, often including detailed specifications, requirements, forms and directions necessary for bid submission.
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